Every new business owner or facilities manager gets a warm, personalised reply within 5 minutes — via WhatsApp or email — 24/7, automatically.
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It's Monday evening. A facilities manager who is frustrated with their current unreliable cleaners goes online seeking a better local provider. They submit quote requests to your company and two others.
You are out doing site visits all Tuesday morning and plan to tackle quotes in the afternoon. However, a larger national facilities management provider replied instantly, grabbed the square footage and specific requirements, and locked in a site survey for Wednesday.
While you were busy delivering a great service to your existing clients, your competitor snatched the new contract. B2B buyers are incredibly busy; the vendor who reduces their friction and responds first almost always wins the business.
Larger competitors and faster rivals have the advantage by responding first.
If your average cleaning contract is worth £12,000 and you lose just 1 contract a month to slow follow-up, that's £144,000 a year walking out the door.
Based on industry average figures
Our n8n automation system captures every inbound enquiry and sends an instant, personalised acknowledgement within 5 minutes, day or night, weekday or weekend. It automatically gathers the key qualifying questions specific to commercial cleaning.
Best of all, every message is AI-crafted to match your unique brand voice.
Effortlessly capture and qualify leads.
Business owners and facilities managers submit an enquiry — from any channel, any time.
Within 5 minutes, they receive a warm, personalised reply that sounds like you wrote it.
The system automatically gathers key qualifying questions specific to commercial cleaning: 'What type of premises needs cleaning?', 'What is the approximate square footage?', 'How frequently do you require cleaning?', 'Are there any specialist requirements (e.g., medical, food-safe)?', 'When is your preferred start date?'
A contact is created in your CRM or system with all these qualifying details neatly logged.
Managed entirely by us, with no need for you to learn new systems.
Capture every enquiry 24/7, ensuring you're always the first to respond.
Messages are trained on your tone, ensuring each reply feels personal and authentic.
Automatically gather essential information specific to commercial cleaning.
All enquiries are logged into your existing system or a simple CRM, ready for your follow-up.
Easily schedule site surveys and follow-up meetings directly from the enquiry.
Receive Loom video walkthroughs and written documentation to understand the system effortlessly.
Common concerns from cleaning professionals, answered honestly.
Fixed scope. No hourly rates. No surprises.
Both packages start with a free mapping call. Nothing is committed until we've both agreed it's the right fit.
It's not a sales pitch. It's a working session. Here's what we cover.
We get a clear picture of what you're using, how data moves between them, and where things are falling through the cracks or being done manually.
We work through a structured gap analysis together to identify where automation would have the highest impact for your business right now.
You get a written Automation Opportunity Map showing a clear picture of where your business is today, your desired state, and a clear path between the two.
If there's a fit, we'll scope the work and propose either the Starter Build or Jumpstart. Fixed scope, no hourly rates, no surprises.
See what's inside your Automation Opportunity Map
We take on a small number of new clients each month. Free, no obligation.
Typically 30–45 minutes.