If you're not the first dental clinic to respond, you're already behind. Ensure every new patient enquiry receives a warm, personalised reply within 5 minutes — via WhatsApp or email — 24/7, automatically.
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It's a busy Saturday morning. Someone researching cosmetic dentistry or looking for a new local clinic fills out the contact form on your website. They are keen to get started so they also enquire with a large corporate dental chain nearby.
Your reception team is swamped with patients in the clinic and leaves the web enquiries to be answered at the end of the day. By the time your staff replies that evening, the corporate chain has already sent an automated, welcoming response and secured the booking.
You lost a valuable treatment plan simply because the front desk was too busy to reply. You are far more likely to qualify a lead if you respond within 5 minutes; wait just 30 minutes and that advantage drops sharply.
Larger clinics use instant replies to make new patients feel cared for immediately.
If your average treatment plan is worth £1,200 and you lose just 1 patient a month to slow follow-up, that's £14,400 a year walking out the door.
Based on industry average figures
Our n8n automation system captures every inbound enquiry and sends an instant, personalised acknowledgement within 5 minutes, day or night, weekday or weekend. It gathers the exact qualifying questions you need for your industry, all carefully crafted to match your brand voice.
A new patient submits an enquiry — from any channel, any time. Within 5 minutes, they receive a warm, personalised reply that sounds exactly like you wrote it. The system automatically gathers 4–5 key qualifying questions specific to your business: What type of treatment are you enquiring about (e.g., implants, Invisalign, cosmetic)? Is this an emergency/pain issue, or a cosmetic/routine enquiry? What are your preferred days or times for an appointment? Which of our clinic locations is nearest to you? Are you a new or existing patient?
Effortlessly manage your patient enquiries.
Our system ensures no new patient enquiry is missed, capturing them from all channels.
Within 5 minutes, send a warm, personalised reply that includes key qualifying questions.
Gather necessary information to qualify leads, such as treatment type and urgency.
Automatically log details into your CRM or email system, ready for your personal follow-up.
Managed entirely by us, no learning curve for you.
Never miss a new patient enquiry with 24/7 automated responses.
Responses are trained on your tone, ensuring they sound like they came directly from you.
Ask the right questions to qualify leads specific to private dentists.
Details are automatically logged in your existing system or a simple CRM.
Easily integrate with your calendar to streamline appointment scheduling.
Receive clear written guides and short Loom videos to understand the system.
Common concerns from dental professionals, answered honestly.
Fixed scope. No hourly rates. No surprises.
Both packages start with a free mapping call. Nothing is committed until we've both agreed it's the right fit.
It's not a sales pitch. It's a working session. Here's what we cover.
We get a clear picture of what you're using, how data moves between them, and where things are falling through the cracks or being done manually.
We work through a structured gap analysis together to identify where automation would have the highest impact for your business right now.
You get a written Automation Opportunity Map showing a clear picture of where your business is today, your desired state, and a clear path between the two.
If there's a fit, we'll scope the work and propose either the Starter Build or Jumpstart. Fixed scope, no hourly rates, no surprises.
See what's inside your Automation Opportunity Map
We take on a small number of new clients each month. Free, no obligation.
Typically 30–45 minutes.