If you're not the first event agency to respond, you're already behind. Ensure every enquiry receives a warm, personalised reply within 5 minutes — via WhatsApp or email — 24/7, automatically.
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It's Friday afternoon. An executive assistant tasked with organising the annual corporate retreat is feeling the pressure and emails three different event agencies before logging off for the weekend.
You decide to leave the enquiry until Monday morning so you can prepare a proper response. But a competing agency's system immediately replies on Friday evening, warmly acknowledging the brief, asking for precise guest numbers and budget, and scheduling a Monday morning discovery call.
By Monday morning, the EA has already presented the competing agency's scheduled call to their boss as 'progress'. Corporate clients value speed and efficiency, and agencies that provide an instant, structured response easily win the pitch.
Larger competitors or faster rivals gain an edge by responding swiftly, securing leads before you even see them.
If your average event booking is worth £8,000 and you lose just 1 client a month to slow follow-up, that's £96,000 a year walking out the door.
Based on industry average figures
Our n8n automation system captures every inbound enquiry and sends an instant, personalised acknowledgement within 5 minutes, day or night, weekday or weekend. It automatically gathers the key qualifying questions specific to event planning.
Best of all, every message is AI-crafted to match your unique brand voice, ensuring that your potential clients feel valued and understood from the first interaction.
Effortlessly manage enquiries and qualify leads.
Every enquiry from your website, email, or LinkedIn is captured immediately, ensuring no lead is missed.
Within 5 minutes, each enquiry receives a warm, personalised reply that sounds like you wrote it.
The system collects vital details, such as 'What type of event are you planning?' and 'What are the estimated guest numbers?'
A contact is created in your CRM with all qualifying details, allowing you to follow up personally when it suits you.
We manage everything, so you don't have to.
Our system is operational 24/7, ensuring you never miss a potential client.
Responses are trained on your tone, ensuring they resonate with your brand's voice.
Automatically gathers key details specific to event planning, saving you time.
All enquiries and details are logged in your existing system or a simple CRM.
Integrates with your calendar to schedule discovery calls effortlessly.
Includes Loom walkthroughs and written documentation for easy understanding.
Common concerns from event managers, answered honestly.
Fixed scope. No hourly rates. No surprises.
Both packages start with a free mapping call. Nothing is committed until we've both agreed it's the right fit.
It's not a sales pitch. It's a working session. Here's what we cover.
We get a clear picture of what you're using, how data moves between them, and where things are falling through the cracks or being done manually.
We work through a structured gap analysis together to identify where automation would have the highest impact for your business right now.
You get a written Automation Opportunity Map showing a clear picture of where your business is today, your desired state, and a clear path between the two.
If there's a fit, we'll scope the work and propose either the Starter Build or Jumpstart. Fixed scope, no hourly rates, no surprises.
See what's inside your Automation Opportunity Map
We take on a small number of new clients each month. Free, no obligation.
Typically 30–45 minutes.