If you're not the first tutor to respond, you're already behind. Our system ensures every enquiry gets a warm, personalised reply within 5 minutes, automatically.
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It's Tuesday evening, right after a stressful school parents' evening. A concerned parent realises their child urgently needs help with GCSE Maths. They message you through your website, but also send a quick enquiry to a large online tutoring platform.
You are currently teaching a session and can't check your messages. The large online platform instantly replies to the parent, captures the specific exam board and areas of weakness, and secures an introductory call.
When you finally finish teaching and reply an hour later, the parent has already committed to trying out a tutor from the platform.
Huge tuition platforms win because they operate instantly, taking the stress away from parents while independent tutors are busy teaching.
If your average student is worth £1,800 a year in tuition fees and you lose just 1 student a month to slow follow-up, that's £21,600 a year walking out the door.
Based on industry average figures
Our n8n automation system captures every inbound enquiry and sends an instant, personalised acknowledgement within 5 minutes, day or night. It automatically gathers the key qualifying questions specific to private tuition.
Best of all, every message is AI-crafted to match your unique brand voice, ensuring you never miss a lead while maintaining your personal touch.
Automate your initial responses without losing your personal touch.
Our system captures all enquiries from any channel, ensuring no potential student is missed.
Within 5 minutes, parents receive a reply that sounds like you wrote it, gathering key qualifying details.
The system asks specific qualifying questions: 'Which subject requires tutoring?', 'What year group is your child in?', 'Which exam board are they studying?', 'How frequently would you like the sessions?', 'Do you prefer in-person or online tutoring?'
Receive a notification with a fully qualified enquiry, allowing you to respond personally when it suits you.
Managed entirely by us, with no technical skills needed from you.
Never miss a lead. Our system is active 24/7 to capture every enquiry.
Replies are crafted to match your brand voice, ensuring a personal touch.
Gathers essential details like subject, year group, and exam board automatically.
All enquiries are logged in your existing system or a simple CRM.
Easily schedule intro calls or trial sessions directly from enquiries.
Includes Loom video walkthroughs and written guides for easy understanding.
Common concerns from private tutors, answered honestly.
Fixed scope. No hourly rates. No surprises.
Both packages start with a free mapping call. Nothing is committed until we've both agreed it's the right fit.
It's not a sales pitch. It's a working session. Here's what we cover.
We get a clear picture of what you're using, how data moves between them, and where things are falling through the cracks or being done manually.
We work through a structured gap analysis together to identify where automation would have the highest impact for your business right now.
You get a written Automation Opportunity Map showing a clear picture of where your business is today, your desired state, and a clear path between the two.
If there's a fit, we'll scope the work and propose either the Starter Build or Jumpstart. Fixed scope, no hourly rates, no surprises.
See what's inside your Automation Opportunity Map
We take on a small number of new clients each month. Free, no obligation.
Typically 30–45 minutes.