If you're not the first recruitment agency to respond, you're already behind. Ensure every new hiring business gets a warm, personalised reply within 5 minutes — via WhatsApp or email — 24/7, automatically.
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It's 6 PM on a Wednesday. A busy hiring manager has just lost a key staff member and urgently needs to find a replacement. They reach out to your agency via LinkedIn, but also send a quick message to another local competitor.
You spot the message while commuting home, planning to draft a proper reply when you get to your desk in the morning. By 9 AM the next day, the competing agency's automated system has already responded, asked for the job spec, and scheduled a briefing call.
Larger competitors use instant replies to capture eager clients. You lost the brief simply because you weren't the first to respond.
Larger competitors use instant replies to capture eager clients.
If your average placement fee is worth £6,000 and you lose just 1 placement a month to slow follow-up, that's £72,000 a year walking out the door.
Based on industry average figures
Our n8n automation system captures every inbound enquiry and sends an instant, personalised acknowledgement within 5 minutes — day or night, weekday or weekend. It gathers the exact qualifying questions you need for your industry, all carefully written to match your brand voice.
From website form, email, or LinkedIn enquiry to qualified enquiry, automatically. Hiring business submits an enquiry — from any channel, any time. Within 5 minutes, they receive a warm, personalised reply that sounds exactly like you wrote it.
Quick and effective lead qualification.
The moment a hiring business submits an enquiry, our system captures it instantly.
Within 5 minutes, they receive a warm reply that sounds like you wrote it.
Our system automatically gathers 4–5 key qualifying questions specific to your business.
A contact is created in your CRM with all their qualifying details attached.
Built and managed by us. No need for you to learn anything new.
Captures every inbound enquiry and sends an instant, personalised reply.
Trained on your tone to ensure every message sounds like you wrote it.
Gathers specific questions tailored to recruitment agencies to qualify leads.
Logs all interactions in your existing system or simple CRM.
Seamlessly integrates with your calendar to schedule calls with leads.
Provides clear written guides and short Loom videos to show how it works.
Common concerns from recruitment professionals, answered honestly.
Fixed scope. No hourly rates. No surprises.
Both packages start with a free mapping call. Nothing is committed until we've both agreed it's the right fit.
It's not a sales pitch. It's a working session. Here's what we cover.
We get a clear picture of what you're using, how data moves between them, and where things are falling through the cracks or being done manually.
We work through a structured gap analysis together to identify where automation would have the highest impact for your business right now.
You get a written Automation Opportunity Map showing a clear picture of where your business is today, your desired state, and a clear path between the two.
If there's a fit, we'll scope the work and propose either the Starter Build or Jumpstart. Fixed scope, no hourly rates, no surprises.
See what's inside your Automation Opportunity Map
We take on a small number of new clients each month. Free, no obligation.
Typically 30–45 minutes.