Every new couple gets a warm, personalised reply within 5 minutes via WhatsApp or email, 24/7, automatically. If you're not the first to respond, you're already behind.
Book a free discovery call
It’s a Sunday evening after a busy wedding weekend. You’re finally off your feet when your inbox pings: three new wedding enquiries just landed from your website and directories.
Each couple has also messaged two or three other venues. They’ve spent all afternoon shortlisting and now they’re waiting to see who responds first.
You see the notifications. You’ll reply in the morning when you’re back at your desk. By then, another venue has already replied with availability, pricing, and a friendly note. The couple has mentally moved on. You’re following up late to a cold lead.
This isn’t a one‑off. It’s happening every week. Multiple times.
Meanwhile, larger venues and hotel chains send instant confirmations and auto‑replies within seconds. The independent venue’s greatest advantage — personal service and genuine atmosphere — doesn’t matter if the couple has already booked a viewing somewhere else before you reply.
Larger competitors and hotel chains send instant confirmations and auto-replies, giving them the edge.
If your average wedding booking is worth £4,000 and you lose just 1 booking a month to slow follow-up, that's £48,000 a year walking out the door.
Based on industry average figures
We build an n8n automation system that captures every inbound wedding enquiry — via website forms, email, or messaging apps — and sends an instant, personalised acknowledgement within 5 minutes. Day or night. Weekday or weekend. It then asks simple qualifying questions (preferred date, guest numbers, ceremony type, budget, and any special requests) so when you follow up personally, you already know exactly what they need.
The messages are AI-crafted to match your brand voice: warm, reassuring, and on-brand for your venue. Couples feel personally attended to from the first message. You follow up with your human touch when you’re ready. Everyone wins.
Capture and qualify wedding enquiries instantly.
A couple submits your enquiry form or sends you a message — from any channel, at any time.
Within 5 minutes, they receive a warm, personalised reply that sounds like you wrote it.
The system automatically gathers key details: preferred date(s), estimated guest count, type of ceremony/reception, rough budget, and how they heard about you.
You receive a notification with a fully qualified enquiry, so you can respond personally when it suits you — without leaving couples waiting.
Built and managed by us. You don’t need to learn anything or log into anything.
Every enquiry gets a personalised WhatsApp or email response within 5 minutes, automatically. It works evenings, weekends, and bank holidays — when couples are most likely to be planning.
No couple slips through the cracks when you’re hosting weddings, at home, or on holiday.
Responses are trained on your tone and phrasing; we refine them until they sound exactly like you.
Tailored to weddings: dates, guest numbers, ceremony type, budget, special requirements.
Every lead is logged in your existing system or a simple CRM we set up for you, including all answers and contact details.
Couples can pick from pre‑approved viewing slots without email ping‑pong.
Common concerns from wedding venue managers, answered honestly.
Fixed scope. No hourly rates. No surprises.
Both packages start with a free mapping call. Nothing is committed until we've both agreed it's the right fit.
It's not a sales pitch. It's a working session. Here's what we cover.
We get a clear picture of what you're using, how data moves between them, and where things are falling through the cracks or being done manually.
We work through a structured gap analysis together to identify where automation would have the highest impact for your business right now.
You get a written Automation Opportunity Map showing a clear picture of where your business is today, your desired state, and a clear path between the two.
If there's a fit, we'll scope the work and propose either the Starter Build or Jumpstart. Fixed scope, no hourly rates, no surprises.
See what's inside your Automation Opportunity Map
We take on a small number of new clients each month. Free, no obligation.
Typically 30–45 minutes.